Online board meetings can be a convenient method for nonprofits and their staff to conduct business. However, just like any meeting, the productivity of a board meeting online can be impacted by a variety of factors. This article offers tips on making your virtual board meetings productive and addresses the most common mistakes that can be avoided.
Inactivity
Many boards of non-profit organizations struggle to keep remote attendees engaged during meetings. This is especially true if your organization has made data room insights for M&A intelligence the transition to remote meetings from face-to-face sessions. Meetings may suffer from low participation when your board members aren’t accustomed to video-based communication or if they’re struggling with the technology itself.
It can be difficult to convince participants to participate in the virtual meeting if committee reports are not the most interesting item on the agenda. To combat this, you should encourage your committee members to include a question or request for feedback from the board in their reports.
Inadequate meeting minutes
The designated minutes-takers on your board are accountable for ensuring that all important discussions and decisions of your meetings online are recorded in a clear and concise manner. They should avoid describing informal discussions or personal opinions, and should aim for a balance between thoroughness as well as conciseness. It is also essential that your minutes are recorded exactly as they were and that you have a system in place to ensure safe storage of all documents such as governing documents, financial reports, and more. This will eliminate confusion and improve accountability between meetings.
